Sometimes you have external content that you would like to make available from your document library without uploading a file. Examples include documents in other SharePoint sites or libraries, and even links to other web pages including SharePoint pages and external web sites.
Turns out SharePoint already has this built-in, just well hidden. There is a built-in Content Type called "Link to a Document". Just add this to your library and then just click the "New" dropdown and select "Link to a Document"! It will simply ask you for a document name and url. You can supply a URL to anything that starts with "http://", including both SharePoint documents and external web pages. It does not support a link to a network share such as "\\myfileserver\folder1\somedoc.doc".
- Display your library (Example: Shared Documents)
- Click Settings and Library Settings
- Click Advanced Settings
- Check "Allow management of content types" and then OK
- In the Settings page scroll down to Content Types and click "Add from existing site content types"
- Select "Link to a Document", click Add and then Click OK
- Go back to your library and click the New dropdown and select "Link to a Document"
- Enter a display name (Document Name) and the URL (must start with http://) and click OK
- Basic Page
- Web Part Page
- Dublin Core Columns (Do a web or wikipedia.com search for "Dublin Core")
You can also add customized folders to the New dropdown. See here. Need to add custom columns / meta data to any of the above? Just create a new Content Type based on one of the above and add it to your library. See here.